Privacy Notice – Model Release Letter
Welcome to Lattice’s privacy notice.
This privacy notice provides information on how we, Lattice Training Limited (“Lattice”), collect and process your data if you submit the Model Release Letter we have sent you.
It is important that you read this privacy notice together with our website privacy policy which contains more detailed information about our data processing and can be accessed here.
- Important information and who we are
Lattice is the controller and responsible for your personal data.
We have appointed a data protection officer (DPO). If you have any questions about this privacy notice or our data protection practices please contact the DPO whose details can be found in our website privacy policy which can be accessed here.
- The data we collect about you
For the purposes of the activities referenced in the Model Release Letter we will collect, use, store and transfer the following personal data about you:
- the Digital Content (as defined in the Model Release Letter you have completed and sent to Lattice); and
- related contact details including your name, email address and other contact information as may be requested (Related Data);
It is only when you complete and send the Model Release Letter to us that we will process your personal data. The legal bases we rely on for the processing of any personal data are performance of a contract with you, where it is necessary for our legitimate interests and where we need to comply with a legal or regulatory obligation. Further information regarding our approach to processing special category data at Lattice can be found here.
- How we use your personal data
We will only use your personal data for the purpose for which we collected it, which includes the following:
| Purpose of processing your data | Data | Lawful basis for processing |
| The activities specified in the Model Release Letter | Digital Content | Performance of a contract with youNecessary for our legitimate interests (to develop our products/services and grow our business) |
| Managing our relationship with you, including:Storing your contact details so that we can contact you;Keeping a record of your consent;Notifying you of changes to our privacy policy. | Digital Content, Related Data | Performance of a contract with youNecessary for our legitimate interests (to develop our products/services and grow our business)Necessary to comply with our legal obligations |
- How we share your personal data
The Digital Content will be shared and distributed on the basis set out in the Model Release Letter.
We will only share Related Data with employees of Lattice who form part of the project team for the activities described in the Model Release Letter.
Your Related Data will not be shared with any external third party other than IT service providers acting as processors. For further information on this, please see our website privacy policy here.
- International transfers
We may transfer, store and process your personal data outside the UK. More detail can be found in our website privacy policy here.
- Your legal rights
Under certain circumstances, you have rights under data protection laws in relation to your personal data including the right to receive a copy of the personal data we hold about you and the right to make a complaint at any time to the Information Commissioner’s Office, the UK regulator for data protection issues (www.ico.org.uk).
More detail can be found here.
- Further details
If you are looking for more information on how we process your personal data including on data security, and data retention, please access our website privacy policy. For specific information regarding the processing of special category data, please see our supplemental policy here
